Viewpoint by Verlata.
Business Intelligence Reporting for Actionstep.
What is Viewpoint by Verlata?
Viewpoint is a Business Intelligence solution developed by Verlata using Power BI, Microsoft’s cloud-based business analytics platform. It gives you a single view of your critical business data through streamlined tables and visuals. You can monitor the health of your firm easily each day through your reports.
Viewpoint contains the most frequently requested financial reports by law firms in a highly visual and dynamic format. It allows the user to see high level data with the option to drill down and investigate points of interest.
The Benefits of Viewpoint by Verlata.
Comprehensive Reporting.
It closes the gaps in Actionstep reporting around identifying trends, KPI tracking and a complete macro view of your business. Several of the reports contain direct links to Actionstep, allowing a user to select a matter from a table and open the matter directly in Actionstep.
Daily Data Refresh.
Know how your firm is tracking financially with daily data uploads. This allows you to be proactive rather than reactive.
Company Branding.
Viewpoint can now be customised with your own company logo, colour scheme and custom branding to create a seamless addition to your existing systems. As part of the upgrade, we will ask you to provide a logo and colour palette to apply to the suite.
Drill Throughs.
The Viewpoint reports contain drill-throughs, a Power BI function that enables a user to drill through to a table of the underlying data behind a particular visual.
Slicers and Filters.
All the reports in the Viewpoint suite have been standardised to include filters and slicers with consistent naming conventions and are all right aligned to allow easy use and application.
The Reports Available in the Viewpoint suite
Matter Reports.
New Clients.
Displays all new clients opened by month, practice area and responsible fee earner/case manager. Also includes a list of matter details for each client.
New Matters.
Displays details of each matter opened during a selected period, including tracking how many matters opened over the financial year. Separate visuals break this down by responsible fee earner (the person assigned to the matter) and against the practice areas.
Closed Matters.
Displays details of each matter closed during a selected period, including tracking how many matters closed over the financial year. Separate visuals break this down by responsible fee earner (the person assigned to the matter) and against the practice areas.
Matter Estimates.
Displays amount invoiced and WIP on matters with a quoted estimate. Includes visuals and tables breaking down by fee earner, matter, and client.
Matter Status
Displays all the open and closed matters at a particular point in time broken down by practice area, responsible lawyer, and ageing of last activity. Also includes the current step, step duration and days since last activity. Also includes a link back to Actionstep based on the select matter.
Time Recording Reports.
Productivity - Time Recording.
Displays visuals that measure how much time your team is recording over the month, broken down into billable and non-billable time. Includes visuals which compare billable time against budget, utilisation rates for individual fee earners, and value of time recorded. Also includes detailed tables to drill down into individual timecards.
Daily Time Recording.
Displays detailed daily time recorded (hours and value) over a period of time.
WIP Reports.
WIP Analysis.
Displays all outstanding WIP in ageing brackets. Includes separate visuals breaking it down by age, fee earner, practice area and client.
WIP Analysis – Point in time.
Displays all outstanding WIP as at a selected date. Includes separate visuals breaking it down by age, fee earner, practice area and client.
WIP (fees + disbursements).
Displays all outstanding WIP and unbilled disbursements in ageing brackets. Includes separate visuals breaking it down by age, fee earner, practice area and client.
Fees and Invoicing Reports.
Fees Billed.
Displays all the fees a firm is invoicing over a date period with the ability to filter by practice area, client, and fee earner. Can view what fees are being recorded against budget expectations. WIP Analysis – Point in time.
Disbursement Details.
Displays all Disbursements on a matter broken down by primary participant, person entered, and age of the disbursement. Also includes a table with Invoice and Disbursement data including Invoice Date, Date Paid, and Disbursement Dates.
Fees Collected.
Displays Fees Collected over a period of time, per fee earner, per practice area and per lawyer, can be allocated against a budget.
Debtors Analysis.
Displays all outstanding debtors (or AR/Accounts Receivable) with separate visuals breaking it down by age, fee earner, practice area and client.
Debtors Analysis (Point in Time).
Displays all outstanding debtors (or AR/Accounts Receivable) as at a selected date. Includes separate visuals breaking it down by age, fee earner, practice area and client.
Write Offs.
Displays Write Offs calculated as the difference between the amount invoiced and the amount of time recorded against a matter on a fee earner and practice area level
Individual Fee Earner Reports.
Individual Fee Earner Reports.
An individual performance tracker secured to the person viewing the report and be made up of KPIs important to your firm – e.g. time against budget, fees against budget, matter activity, WIP, Debtors, etc. This report can be restricted to only display individual fee earner data based on the user or team.
